Online Project Management Software/Communications Dashboard

Posted 7 years ago at 7:54 pm

Hello all, I'm looking for two things:

1. Is anyone using 'project management' software of any kind to share messages, calendars/timelines, documents that multiple partners might be working on, and as a place to have a home for the many documents and agreements created in Collective Impact work. If so, can you share what it is, whether or not your partners are actually utilizing it, and how you secured buy-in? I've used Basecamp before for a non-CI effort, but I'd like to find a real-life example for a CI effort.

2. Have you developed a 'communications dashboard' (might also be referred to as a 'communications plan') that gets really, really into the weeds about how you're managing the continuous communication piece as a backbone?

Thanks so much!



Hi Noelle,

You can try ProofHub for project management software. ProofHub is all-in-one project management and collaboration software. It offers features like reports, gantt charts, notes, events, calendar, discussions, file sharing, file proofing, time tracking, to-do's, milestones, chat, integration with Google Docs & Dropbox and much more. Have a look at

Submitted by Nandini Sharma on Mon, 2014-08-04 01:07

Noelle Melchizedek

backbone organization

Thank you for this suggestion! Have you used it personally for a Collective Impact project?

Submitted by Noelle Melchizedek on Mon, 2014-08-04 16:10

Hi Noelle,

I use it to manage my projects.

Submitted by Nandini Sharma on Tue, 2014-08-05 01:25

Tracy Timmons-Gray

administrator, backbone organization, community manager, funder of initiatives, partner organization, other, technical assistance provider / consultant, content administrator, blogger, funder community of practice

We posted this query to the Forum's twitter accoutn (@CIForumTweets) and received two recommendations--one for ProofHub. (From Nandini on this thread, who I believe is part of SDP Labs, which works on ProofHub. We appreciate the rec for your work, Nandini!)

We also received a rec for the collaboration site/software Bitrix24.

If anyone else has other project management tools for collective impact that they'd like to share, please feel free!

Submitted by Tracy Timmons-Gray on Mon, 2014-08-04 22:09

Noelle Melchizedek

backbone organization

Wow, thanks so much! I'm also looking for the practical management of Collectives to actually use the project management software. For instance, was it something that a Collective or backbone decided to use after a need was identified, or was it used from the beginning of a project? Were there challenges to get buy-in from partners to actually use the software? Thanks!

Submitted by Noelle Melchizedek on Tue, 2014-08-05 11:08

Jennifer Splansky Juster

administrator, backbone organization, funder of initiatives, technical assistance provider / consultant, blog contributor, funder community of practice

Hi All,

The report "Harnessing Collaborative Technologies" by the Monitor Institute may be a useful reference on this topic. While their research focused on technology for "funder collaboration," most of the tools they looked at are relevant for other types of collaboratives as well.

Hope this is helpful!


Submitted by Jennifer Splansky Juster on Tue, 2014-08-05 13:48

Liz Gallagher

technical assistance provider / consultant

Hi Noelle,

I sent an email to you...


Liz Gallagher


Submitted by Liz Gallagher on Thu, 2014-08-28 12:46

I'm curious if anyone has used Trello.  I have only just been introduced to it as in interoffice collaborative project management tool.  But I was curious if anyone has used it for CI project management.

Thanks for the tip on ProofHub,  Nandini.  

And I LOVE the question about communications plans.  I am curious about the same thing now that I see your question about that, Noelle!




Submitted by Jodi Clark on Mon, 2014-10-06 23:12

Noelle Melchizedek

backbone organization

Hi Jodi! I didn't get an answer on the communication plan, really. And I'm still using regular ol' email, meetings, and phone calls, with my Collective. 

As for Project Management software, I haven't moved forward with selecting a particular software at all. 


Submitted by Noelle Melchizedek on Tue, 2014-10-07 15:05

Zac Parsons

backbone organization

6 years late to this, but yes! Trello is serving us pretty well so far. Are you still using it?

Submitted by Zac Parsons on Tue, 2020-11-17 17:41

Hi Noelle!!!

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Submitted by Jully Pham on Tue, 2014-10-14 00:44

Tracy Timmons-Gray

administrator, backbone organization, community manager, funder of initiatives, partner organization, other, technical assistance provider / consultant, content administrator, blogger, funder community of practice

Thanks, Jully. Just to confirm, is S888BET a casino? When doing a search, that's all I could find.

Submitted by Tracy Timmons-Gray on Tue, 2014-10-14 11:40

Kaylee Moreno

backbone organization

Hi Jully,

Would you mind sharing your "communications plan" with me as well? I am looking to develop a stronger communication plan with my coalition. Any insight is greatly appreciated.

Submitted by Kaylee Moreno on Wed, 2015-11-11 12:54

Jasmin Montalbo

backbone organization

Hi July, 

I am a communication intern with a new collective impact and would love to have a look at your communication plan if you are willing to share.


Submitted by Jasmin Montalbo on Tue, 2017-02-28 12:35

ludovic riquier

partner organization


You can use iprosh who do what you are looking for and particularly with activity stream and kanboard where you can fix priority etc...

or otherwise you have also bitrix24 who is full of options but more complicated

and otherwise trello can be good but you need others tools to do everything you will need.

Submitted by ludovic riquier on Wed, 2014-12-10 19:01

Tracy Timmons-Gray

administrator, backbone organization, community manager, funder of initiatives, partner organization, other, technical assistance provider / consultant, content administrator, blogger, funder community of practice

Thanks for the recs, Ludovic! Just as a heads-up, if you work at the company whose products you're recommending, it's helpful to provide full disclosure about that since we don't allow marketing of products or services on the Forum.

Submitted by Tracy Timmons-Gray on Wed, 2014-12-10 19:14

Christophe Borlat

partner organization

Hi Noelle,

You might consdier Triskell PPM-Factory  for online project managment software that allows you to define the exact Portfolio Management Solution you need.

Triskell is a pure Saas PPM platform that combines latest technologies providing an extremely flexible and powerful way to manage different business objectives into a single platform. Organizations can create, analyze, combine, add, link, different portfolios and each maintain a repository of objects completely different.

Submitted by Christophe Borlat on Wed, 2017-02-22 06:54

Hi Noelle,

Do have a look over FindNerd-Free Project Management Tools, it is a nice tool which bridges the gap by providing a rich set of features while still allowing the end-user to have the flexibility of using them as per their need. Some of the best features of Findnerd project management tool are- Accurate Time Tracking, Easy Collaboration, Analytics which Generates report of logged in hours, productivity and availability etc. 

Submitted by James Aidan on Thu, 2017-12-28 06:27

Have you tried TaskQue. It may help you in communication management. It is one of the best team collaboration tools. It also offers you to have real time discussions and then create discussion minutes. 

Submitted by Atif Shahab Qureshi on Fri, 2018-05-18 06:10

Hi Noelle,

Sorry to chime into this thread late in the game. We are exploring various project management tools and I  was wondering if you ended up finding one that worked for you. We are currently weighing options between, Slack, and Microsoft Project. Any insights you could provide in regards to  what you decided to use would be great!

Thank you,


Submitted by Alexandra Schweigert on Tue, 2018-07-24 08:20

Kimberly Palladino

backbone organization

To all,

Also curious if there is any updates in 2020 to what folks are using.  Microsoft Teams seems to be a real improvement in the Microsoft Office platform, and I see a lot of education centers are using the Google Suite platform.  

Submitted by Kimberly Palladino on Mon, 2020-10-19 11:51

Christy Hudson

backbone organization

We're a big fan of Smartsheet for tracking communication and implementation plans.  It's an online based spreadsheet, but with lots of great features for project management

Submitted by Christy Hudson on Thu, 2020-11-05 17:00

Zaid Ahmad

partner organization

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